Application Process

Potential clients are required to visit Place of Grace for a tour and admission interview prior to submitting an application form. At this time, the family will be shown the center, informed about our program, and an informal interview will be done in order to gain more information about the child and family. It is very important that we establish a positive relationship from the beginning. We view our relationship with parents as that of a team. It is imperative that we have all of the information needed about your family to work together for your child's benefit. We want to make sure that we will be able to meet the needs of your child and family to provide the best early education for your child. We also want to ensure that our program appropriately matches the desires that you have for your child. Parents will be notified during that meeting or shortly thereafter of acceptance to our wait list or direct admission to the program.

Wait List

Parents that wish to add their child to the wait list at Place of Grace, who have already completed the tour, admission interview and granted acceptance, must submit a registration form along with a $50 non-refundable registration fee. The child will be added to the wait list effective the date that both items have been received. Openings in classrooms will be filled based on the wait list beginning from the earliest to latest date. Occasionally, other criteria such as birth date or desire for part time sharing may impact the order of the wait list. Prospective parents will be notified of a date for admission and will be given a two week advance notice of the child's start date. If space allows, the parent may choose to start the child prior to the end of the two weeks.


Once a child has been offered a spot at Place of Grace, the admission procedure will commence. The parent will be given an Enrollment Packet including all of the necessary forms that must be completed. The parent is also responsible for obtaining a current physical form and immunization record from the child's pediatrician. All children must have up to date immunizations that meet the state of West Virginia recommendations prior to the first day of attendance. Any family that chooses not to have their child immunized on a typical schedule for any reason must submit a signed statement acknowledging the risks and their personal choice.

Once all of the required paperwork is completed, the parent must schedule a time for an intake meeting prior to the child's first day in attendance. At that time, the director will review all of the paperwork to ensure proper completion, discuss the parent handbook, and introduce the family to the teacher and classroom. The parent can also bring the child's personal items to the classroom at that time. Within one mohth of entrance into the program, the parent will receive a copy of the baseline assessment. Each assessment will offer the opportunity for a parent teacher conference to discuss your child's progress and goals. Assessments will be completed every 3-4 months thereafter, or as needed.

Promotion of Children to Next Class

Children will be promoted to the next class based on child's age. They will also be promoted based on availability in the next class. Typically, promotions will occur any time throughout the year based on the birthday of the child. There will also be group promotions during June and September of each year. All promotions will be discussed with the parents prior to the child moving classrooms. The parent will be given the opportunity to set up a Transition Meeting with the Director, and/or a conference with the new classroom teacher. The child will be given the opportunity to visit the new classroom and make a gradual transition.

Pick Up and Drop Off

Parents will fill out a form in the enrollment packet indicating who is allowed to pick up their child. Only the people on that list will be allowed to leave the facility with the child. All authorized pick up people will be fingerprinted through the check in system during their first visit, at which time their photo identification will be verified. Alternative pick up people will not be assigned a door code unless they visit on a frequent basis. They should always ring the door bell for assistance from a staff member. Only the parent or guardian can change the pick up list. Changes must be made in writing, and will not be accepted via the phone.